At Mindwell Academy, we are committed to protecting the privacy, confidentiality, and security of our clients’ personal and payment information. This Consumer Data Privacy Policy explains how we collect, use, store, and protect your data in accordance with applicable privacy laws, PCI DSS requirements, and Visa payment security regulations.
When you engage with our services or visit our website, we may collect personal information such as your name, contact details, appointment information, and other details necessary for providing therapeutic support. This information is collected only for legitimate clinical and administrative purposes and is handled with strict confidentiality.
If you make a payment for services, limited payment-related information may be processed, including the cardholder name, billing details, transaction amount, and payment confirmation. Mindwell Academy does not store sensitive cardholder authentication data such as CVV numbers, PINs, or full magnetic stripe data. All payments are processed through secure, PCI DSS-compliant third-party payment providers to ensure full protection of cardholder information in line with Visa regulations.
We use the information collected to provide treatment services, manage bookings, maintain accurate client records, process payments, issue invoices, and communicate service-related updates. We may also use limited technical information, such as browser or website usage data, to improve functionality and enhance user experience.
Mindwell Academy does not sell, trade, or rent personal information to third parties. Information is only shared when necessary with secure payment processors, authorised staff involved in service delivery, trusted service providers supporting our systems, or regulatory authorities where required by law.
We implement appropriate safeguards to protect all client and payment data, including secure storage systems, access controls, encryption measures, and ongoing monitoring of our online platforms. Personal information is retained only for as long as required to provide services and to meet legal, clinical, and regulatory obligations.
You have the right to request access to your personal information, request corrections, or enquire about how your data is handled. Requests can be made by contacting us directly using the details below.
Our website may use cookies to support functionality and improve performance. Cookies do not collect sensitive personal or payment information, and you may disable them through your browser settings if desired.
Mindwell Academy may update this Privacy Policy from time to time, and any changes will be published on this page with an updated effective date.
If you have any questions about this policy or how we handle your personal information, please contact Mindwell Academy admin.